Project grants are the largest line item in the SHS PTO budget. In the 2016/17 budget, we have up to $10,000 to grant to staff/parent/student project requests.
The majority of the revenue that the PTO realizes comes from parent and staff PTO memberships and from the Aves Hangar Bookstore & Spirit Shop proceeds. This Operating Fund account is used to fund staff appreciation events, student recognition, various hospitality activities and the project fund. The Senior Class Committee, Odd Couples and After Prom committees are all self-funded through special fundraisers and donations coordinated by those committees, and as such receive minimal if any funding from the PTO Operating Fund.
School year 2016-2017 project request forms will be available on September 16 and are due on October 7, 2016. Once project requests are collected, the VP and treasurer of the PTO will meet with Mr. Mader to review. During this review, Mr. Mader may identify other potential funding. Then the Project Committee of the PTO will meet to verify that remianing requests meet the PTO guidelines. This committee will make final recommendations which will be presented on November 11, 2016 at the general PTO meeting, and formally approved at the January 13, 2017 general PTO meeting. You will be informed of the status of your request shortly after that.
The SHS PTO Standing Rules dictate the guidelines for Project request review:
In addition to the Standing Rules, the Project Committee traditionally shows preference to project requests that benefit the majority of SHS students/staff and those submitted by SHS PTO members.
If this item is Technology, hardware or software, a District Hardware/Software Purchase Request Form must be completed. Please indicate on the form that you are requesting from the PTO and we will contact Bill Fritz for feedback on the proposals.
In all cases, you will need to complete a SHS PTO Request for Payment Form.
In all cases, please remember that we are a tax exempt organization and CANNOT reimburse for sales tax. Please use our tax exempt form if making purchases. (email VP, Suzanne VanDenBrink for form)
Please remember to include Shipping & Handling Costs in your estimated request, as this can add considerably to your total amount requested.